Operations Support Administrator

Recruiter
SF Group
Location
West Midlands
Salary
18000.00 GBP Annual
Posted
13 Sep 2017
Expires
11 Oct 2017
Contract Type
Freelance

SF Group are currently recruiting for an Operations Support Administrator for our client based in the Solihull area.

The role is responsible for the provision of administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.

Day to day responsibilities will include:

  • Collate information/complete checklists and prepare partner agreements in line with the company Code of Conduct
  • Collate information/complete checklists and prepare agreements
  • Prepare and send statutory declarations
  • Produce side letters for agreements and chase outstanding documentation
  • Update and maintain Navision in an accurate and timely manner
  • Update and maintain spreadsheets in an accurate and timely manner
  • Validating utility bills/council/water companies and getting approval before sending for payment
  • Ensure all documentation is accurately filed in
  • Provide daily support to the Operations team
  • Weekly Siba Orders
  • Receive, sort, frank and distribute incoming/outgoing mail
  • Answer phones and transfer to the appropriate department/ take and distribute accurate messages
  • Monitor central admin inbox on a daily basis and respond/distribute enquiries
  • Monitor central enquiries inbox on a daily basis and respond/distribute enquiries
  • Create users through CPL training company
  • Order stationery
  • Raising Purchase Orders
  • Send out Health and Safety/accident/day books on a monthly basis
  • Greet visitors and bring them upstairs to the office
  • Scanning/ad-hoc

The ideal candidate will be/have:

  • Organisation with a high attention to detail
  • The ability to think on their feet/use their initiative
  • Experience of working alongside a process
  • Outstanding organisation skills; judgement and strength
  • A knack for anticipating and solving problems
  • Self-motivated and able to work in a high-energy, fast paced, dynamic environment
  • Must be able to multi-task and prioritise workload - excellent time-management
  • Excellent communication and Interpersonal skills
  • Confident working with contracts, leases and tenancies and other documents
  • Flexibility/adaptable to change
  • Confidence to build strong relationships with colleagues/clients of all levels
  • Experience of working with Microsoft packages specifically Excel and Outlook
  • Experience working with databases and spreadsheets
  • Experience of working alongside a process
  • Proactive, assertive, positive, can do attitude

The role will pay an annual salary of GBP18,000 - GBP22,000. If you are interested in the role please apply ASAP or send your CV direct to .